Job Description
General Description The Accounts Payable/ Income Audit staff at Hyatt Regency Newport Beach West.
Job Duties Assists in answering vendor inquiries
Process invoice for Input, approval and payment.
Post daily A/P invoices, within 24 hours of receipt of vendor invoice.
Ensuring timely payments of vendor invoices and expense vouchers.
3-way matching: check vendor pack lists vs. Purchase Orders vs. vendor invoice.
Review and maintain vendor aging reports and cash disbursement reports.
File A/P invoices in anticipation of and preparation for payment.
Prepare reports of Accounts Payable data for management.
Meeting deadlines, completing work with attention to detail, accuracy, and follow-up.
Interacting with other departments, vendors and management in a pleasant professional manner.
Maintain all accounts payable invoice files, including filing invoices and supporting documents and archiving old files as needed.
Review PO log aging on a daily basis, reviewing outstanding PO's with Department Heads.
Any other task management deems necessary to operate the hotel and restaurants.
Reconcile purchases and payables to maintain costs.
Maintain Vendor / Contractor Insurance and W9 binder.
Income Audit - Prepare and audit daily income report reports from PMS, POS and EAS systems.
- to review daily credit card submissions ensuring proper processing and submitting any outstanding credit cards.
- To direct bill all appropriate front-office accounts to the back-office, as directed, including adjusting accounts and generating billings.
General Accounting Duties Become familiar with tasks and procedures within the accounting department.
May be assigned specific tasks as needed. These tasks are to be performed according to documented policies and procedures.
Provide support and backup for all accounting functions.
- Any other task management deems necessary to operate the hotel and restaurants.
- Follow all policies and procedures as documented and provided in the Employee Manual.
- Must maintain a well-organized and clean work environment conducive to being efficient and effective in your duties.
- PHYSICAL REQUIREMENTS
- While performing the duties of this job it may require to:
- Sit, stand, walk, stoop, kneel, crouch, or crawl occasionally.
- Frequently use fingers and hands for keyboard and arms to reach.
- Education Requirements
- College degree in Accounting/Finance preferred.
- 1-2 years with cashiering/accounting experience.
- Highly organized. Attentive to details, intermediate math skills.
- Able to interact with customers / employees in professional and thoughtful manner.
- Team player with willingness to help where needed.
- 10 key, Excel, Word, Simphony and Opera.
Hyatt Regency Newport Beach West is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
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