Position Overview:
The Project Accountant plays a pivotal role in ensuring the financial accuracy and integrity of Summit’s construction projects. This role manages the full billing lifecycle – particularly for high-volume Time & Material (T&M) contracts – ensuring timely invoicing, accurate cost reporting, and consistent collaboration with internal project teams and client accounting personnel.
This position requires a detail-driven accounting professional with strong construction billing experience, the ability to work in a fast-paced environment, and a commitment to delivering exceptional client service.
Key Responsibilities:
Billing and Accounts Receivable
o Prepare, review, and submit accurate client billings in alignment with contract terms, including T&M, cost‑plus, unit‑price and lump sum structures.
o Maintain T&M billing workflows by maintaining daily and weekly reporting packages, ensuring timely distribution to clients and internal teams.
o Collaborate with Project Managers to gather necessary documentation, validate cost postings, and secure timely billing approvals.
o Track approval status, monitor aging, and proactively identify actions to reduce DSO and support Summit’s cash flow objectives.
o Resolve billing discrepancies by collaborating with clients, vendors, and internal departments.
o Maintain organized and audit‑ready billing files to support internal audits, client audits, and monthly financial reviews.
Accounts Payable Support
o Partner with Site Office Managers and/or the Accounts Payable Manager to perform initial invoice reviews within the company’s ERP system.
o Verify accuracy of quantities, pricing, delivery confirmations, and purchase‑order compliance.
o Ensure prompt posting of project costs to maintain accurate job‑cost reporting and prevent delays in billing or forecasting.
General Accounting & Project Support
o Prepare detailed job-cost reports, cost-to-date reconciliations, and conduct comprehensive project financial analyses as required.
o Assist with month‑end close activities, including preparing reconciliations and supporting schedules.
o Coordinate project closeout financial activities, including reconciliations, cost validation, and documentation retrieval.
o Execute additional tasks related to projects as assigned by Project Management or Corporate Accounting.
Qualifications:
Required:
o Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
o At least three years of accounting experience, preferably within the construction industry.
o In-depth knowledge of construction billing practices, adhering to contract terms and requirements.
o Experience with construction accounting or ERP software; Viewpoint Vista experience strongly preferred.
o Highly skilled in MS Excel, with expertise in pivot tables, lookups, data reconciliation, and automating reports.
o Strong analytical, organizational, and problem‑solving skills with exceptional attention to detail.
o Effective communication and interpersonal skills, with the ability to partner cross‑functionally.
o Proven capacity to prioritize tasks and consistently meet deadlines in a dynamic, fast-paced environment.
Preferred:
o Experience supporting T&M projects with high documentation and cost-capture volume.
o Familiarity with job‑costing systems, field ticketing platforms, and workflow approval tools.
o Prior involvement in audit preparation or project closeout documentation.
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