Job Description

LHH Recruitment Solutions is currently seeking a dedicated Office Administrative Assistant for our client located in Nashville, TN. This is a temporary to hire, on-site position with a schedule of Monday to Friday, 8 AM to 5 PM. The Front Office Coordinator plays a crucial role in supporting the teams by handling various administrative tasks, including greeting guests, maintaining documents, and providing exceptional customer service.

· Type: Temporary to Hire

· Location: Nashville, Tennessee

· Compensation: $24-$27 per hour

Key Responsibilities:

· Manage a busy front desk, including answering and directing incoming calls.

· Greet and assist visitors, ensuring a positive and professional experience.

· Coordinate meeting spaces and handle catering logistics for internal gatherings.

· Oversee meeting logistics by monitoring scheduling tools to ensure rooms are properly set up, and technology is functioning as needed.

· Maintain cleanliness and organization in shared spaces such as kitchens, restrooms, and meeting rooms.

· Lead planning and execution of large-scale company events, managing logistics, vendor coordination, catering, and on-site setup to ensure a seamless experience for attendees.

· Monitor and replenish supplies in common areas.

· Collaborate with internal teams to support marketing and administrative initiatives.

· Attend staff meetings and contribute to team operations.

· Perform other duties as assigned.

Qualifications:

· Previous experience as an administrative assistant or receptionist

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Strong organizational and time management abilities.

· Excellent communication and interpersonal skills.

· Capability to manage multiple tasks and prioritize effectively.

· Attention to detail and accuracy in work.

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