Job Description

Who We Are:

OptiMed Health Partners optimizes health outcomes and quality of life through personalized and coordinated care. We have been serving patients for over 30 years with a focus on high-quality care in retail pharmacy, specialty pharmacy, and infusion services. The OptiMed Vision reimagines healthcare solutions to achieve unsurpassed value. Our results-oriented culture fosters learning, providing growth opportunities for our employees and exceptional care for our patients in all 50 states.

The Impact of this Role:

The Paralegal / Contracts Administrator oversees the full lifecycle of client and vendor contracts from drafting and negotiation through execution, tracking, and renewal to ensure accuracy, compliance, and operational efficiency. This role serves as the central link between Sales, Procurement, and Legal, providing visibility into all agreements, reducing organizational risk, and supporting OptiMed’s rapid growth. The ideal candidate combines strong operational discipline and negotiation skills with a solid understanding of contract law, ERISA-related requirements, confidentiality, and healthcare compliance (HIPAA, BAA, PHI).

What You’ll be Doing:

• Oversee preparation, review, and tracking of all contracts including MSAs, NDAs, SOWs, renewals, and amendments.
• Maintain centralized contract repository with accurate version control and expiration tracking.
• Monitor upcoming renewals and obligations, alerting responsible parties in advance.
• Coordinate internal routing for approvals and signatures using DocuSign, SharePoint, or CLM systems.
• Partner with Sales and Account Management to ensure contracts reflect agreed-upon pricing and terms.
• Manage vendor contract onboarding and ensure compliance with HIPAA and data protection standards.
• Work closely with Legal Counsel to update templates and clauses and maintain compliance logs.
• Support internal audits and recommend process improvements to strengthen contract governance.

Who You’ll be Working With:

Collaborates with Executive Leadership Team, Sales, Procurement, PMO, IT Governance, Security, and Compliance. Reports to Chief Operations Officer.

Skills and Experience You’ll Bring to the Table:

• Bachelor’s degree in Business Administration, Legal Studies, or related field (Paralegal Certificate preferred).
• 3-5 years of experience in Sales, Legal, and Procurement (healthcare or pharmacy preferred).
• Strong understanding of contract law fundamentals, ERISA-related requirements, and HIPAA compliance.
• Proficiency in contract management tools (SharePoint, Salesforce, Ironclad, etc.).
• Excellent organization, time management, and communication skills.

Competencies You’ll Bring to the Table:

• Negotiation and risk evaluation skills.
• Cross-functional collaboration.
• Attention to detail and accuracy.
• Ability to work under deadlines in a fast-paced environment.

Work Environment:

Hybrid position with flexible hours, working both remotely and onsite in Kalamazoo, MI office. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

OptiMed Health Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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